Job Offer Letter for Employment
Now that you’ve found the perfect candidate to join your team and they’ve accepted your verbal job offer, it’s time to send a job offer letter. More formal than a verbal job offer, an offer letter includes specific information about the role and company, and it commonly requests that the candidate return the signed offer letter upon acceptance.
Create an offer letter template that best suits your company’s needs and culture. Below, we provide guidelines you can follow, as well as several offer letter samples to help you create your own offer letter template.
How to use Job Offer Letter?
We provide an easy-to-use format which can be used to draft an Offer Letter by the employer. The letter is usually drafted on a company letter head and is signed and authorised by the employer. The letter contains information such as the job position being offered, job location, starting date and other information pertaining to the job. An offer letter has to be accepted by the candidate by signing on a copy of that letter and returning the copy to the employer.
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What is included in a Job Offer Letter?
A job offer letter can be customized based on your desired level of formality and how much detail your company wishes to include. For a professional touch, use your company’s official letterhead. You can organize your job offer letter how you see fit, although consider including basic information, such as:
- Job title
- Base salary
- Start date
- Employment contingencies, such as background checks, drug screenings, reference checks, I-9 forms, etc.
- At-will statement
If you wish to go into further detail, consider including additional information, such as:
- Description of job responsibilities
- Manager/supervisor name and title
- Workplace location and expected working hours
- Additional compensation potential, such as bonuses, profit-sharing, stock options, etc.
- Employee benefits, such as insurance coverage, 401(k), paid time off, etc.
- Offer letter expiration date
Even though an offer letter is not a legally binding agreement, consult with a lawyer to have them review your final offer letter template and verbiage to avoid potential legal implications.
Standard Job Offer Letter Template
Dear [Candidate Name],
[Company name] is delighted to offer you the [full-time, part-time, etc.] position of [job title] with an anticipated start date of [start date], contingent upon [background check, drug screening, etc.].
As the [job title], you will be responsible for [brief mention of job responsibilities and expectations].
You will report directly to [manager/supervisor name and title] at [workplace location]. Working hours are from [hours of day, days of week].
The starting salary for this position is [dollar amount] per [hour, year, etc.]. Payment is on a [weekly, biweekly, monthly, etc.] basis by [direct deposit, check, etc.], starting on [date of first pay period]. In addition, you will be eligible to receive [discuss additional compensation potential].
[Company name] offers a comprehensive benefits program, which includes [medical insurance, 401(k), paid time off, etc.].
Your employment with [company name] will be on an at-will basis, which means you and the company are free to terminate employment at any time, with or without cause or advance notice. This letter is not a contract indicating employment terms or duration.
Please confirm your acceptance of this offer by signing and returning this letter by [offer expiration date].
[Your Printed Name]
[Your Job Title]
Candidate Signature: ______________________________
Candidate Printed Name: ______________________________
Simple job offer letter template
Casual job offer letter template
Internal job offer letter template
Dear [Candidate Name],
Congratulations on your promotion to [position title] with the [department name] at [company name].
[Company name] will start your salary at [dollar amount] per [hour, year, etc.]. Paychecks will be distributed [weekly, biweekly, monthly, etc.], starting on [date of first pay period].
As this is a new position within the company, you are expected to complete a [week, month, etc.] of training with the [department name] [manager, supervisor, etc.].
Part-time/contract to full-time offer letter from job
Dear [Candidate Name],
[Company name] is offering to extend your current employment status from part-time to full-time, as of [date].
If you choose to accept our offer, please review the terms and conditions of your new employment contract below:
- Position: You will be working as a [position] and reporting to the [department name] manager.
- Working hours: [days/week or weekends] [hours 9am-5pm, 7am-3pm, etc.]
- Compensation: Your [hourly, weekly, bi-weekly] salary will be [salary amount].
- Benefits: As a full-time employee, you will be eligible for the following employee benefits: [health insurance, 401k, PTO, etc.]
To accept our offer, please sign and date this full-time offer letter as indicated below and email it back to us by [date].
Feel free to contact the HR department [contact information] if you have any questions, or you can reach out to your supervisor directly.
Internship position offer letter sample
Dear [Candidate Name]
[Company Name] is pleased to offer you an internship position in our [department name] department, with an effective start date of [start date].
As an intern, this is not a paid position, which means you will not be receive wages or be eligible for benefits such as [unemployment, health insurance, PTO, sick pay, etc.] However, [company name] may consider you for a paid position in the future based on your performance throughout your internship.
Throughout your internship, you may be given access to confidential information belonging to [company name]. Upon acceptance of this offer, you agree that you will keep all [company name] information private and confidential.
We look forward to working with you. Please feel free to reach out to us directly if you have any questions.