Filing of DIR-3 KYC (KYC for DIN Holders)
Director identification number (DIN) is a unique identification number given to a person wanting to be a director or an existing director of a company. In this digitised era, application in eForm DIR-3 was sufficient to obtain DIN. This was a one-time process for any person who wants to be a director in one or more companies. However, now with MCAs move to update its registry, all directors with a DIN will have to submit their KYC details annually in eForm DIR-3 KYC.
Are you a director who has got a DIN? Then you will need to get your KYC updated with the MCA in form DIR - 3 KYC. Govt. Charges for late filing will be charged extra on actuals. Reach out to us and we will do it for you.
It Usually takes 1 to 2 working days (depends on MCA approval)
Filing of DIR-3 KYC (KYC for Directors)
Every Person having a DIN, irrespective of if he/she is currently a Director or Partner in a Company or LLP or not.
- Purchase the plan
- Upload documents on vault
- CA fills up the form
- Verifying your KYC documents
- Submission of Form DIR-3 KYC
- Acknowledgement is generated
Q. Who has to file eForm DIR-3 KYC?
As per MCAs recent announcement, any director who was allotted a DIN by or on 31 March 2018 and whose DIN is in approved status, will have to submit his KYC details to the MCA. Further, this procedure is mandatory for the disqualified directors too.
For FY 2017-18, in cases where a director who is supposed to file the e-Form does not file it by the 5 October 2018 (the extended due date) on MCA 21 portal, the department will mark the DIN of such director as ‘Deactivated due to Non-filing of DIR-3 KYC’.
If the director wishes to re-activate his DIN in future by filing the missed out eForm DIR-3 KYC, he can do so after paying a late fee of Rs 5,000. This fee would be payable on or after October 5, 2018. This form needs to be filed annually by the directors.
Q. Which are the documents required for KYC?
You mean in addition to PAN card
Proof of Address: Recent landline or mobile bill or Recent electricity bill or Passport copy or Latest bank passbook or Voter ID or Rental agreement or Driving License or Aadhar card
Q. What are the documents required if the director is presently outside India or is a foreign director in India?
All supporting documents including photograph should be certified by the Indian Embassy or a notary in the home country of the applicant or by the Managing Director / CEO / Company Secretary of the company registered in India, in which applicant is a director. If a foreign director has a valid multiple-entry Indian visa or Person of Indian Origin card or Overseas Citizen of India card, then the attestation could also be done by Public Notary / Gazetted Officer in India or practicing CA / CS / CWA.
Q. What are the checkpoints involved in filing eForm DIR-3 KYC?
👉Every Directors unique personal mobile number and email address will have to be provided while filing the eForm. This number and email address will be verified by an OTP (one-time password).
👉The second check implanted here would be that the director has to use his own digital signature while filing this eForm.
👉Further, the third test to ensure that complete and right information is provided will be that the eForm should be certified by a practising Chartered Accountant or Company Secretary, or Cost and Management Accountant.
Q. What is a Director Identification Number?
Directors Identification Number is generally known as DIN
Obtaining DIN has been made mandatory as earlier people would incorporate companies such as chit fund and raise money from people and cheat people. Now Ministry keeps DIN database to map all the people who hold director position in any company.
Guide for filing DIR-3 KYC
For filing your DIR 3 -KYC form, you’ll need the following documents:
👉 Details of Nationality and Citizenship details like gender, and date of birth.
👉 Permanent Account Number (PAN)
👉 Voters Identity card
👉 Passport (mandatory if a foreign national is holding a DIN)
👉 Driving License
👉 Aadhar card
👉 Personal Mobile and
👉 Personal Email Address
👉 Residential address.
Apart from the items mentioned above, please keep the following things ready:
👉 Digital signature of Individual filing the form (applicant).
👉 Attestation of the documents mentioned above from Practicing Professionals such as CA, CS, or Cost Accountants. In the case of Foreign Nationals, documents need to be attested by the prescribed authority.
👉 A declaration has to be provided by the applicant duly attested by practicing professionals.
For FY 2017-18 if the DIN (allotted on or before 31 March 2018 and whose DIN is in approved status) has been deactivated due to the non-filing of the DIR-3 KYC, the applicant can file the form again after 5 October 2018 with a late fee of Rs 5,000. For FY 2018-19, the due date for filing the DIR-3 KYC is 30 June 2019.
Attachments to be made
The applicant must upload the following documents. Make sure to get these forms attested too before uploading:
👉Proof of Permanent address
👉Copy of Aadhar Card
👉Copy of Passport
👉Proof of present address
Note: Any other optional attachments should be digitally signed by the applicant
Make sure the eForm is digitally signed by a practicing Chartered Accountant/Cost Accountant, or a Company Secretary. It is important to enter the details of the practicing professional and then attach their digital signature.
After a thorough proofread, click on the ‘Submit’ button.
Let’s’ take a look at the steps involved in filing a DIR- 3 KYC:
Provide DIN details:
The individual/Director must provide his DIN in the KYC form, the status of which is ‘Approved’. Directors’ whose DIN has been deactivated due to non-filing of the KYC can fill the form even after the due date after paying late filing fees.
Enter Relevant Details in the DIR- 3 KYC Form:
Name and relevant credentials:
The applicant must mandatorily enter his and his father’s first and last names. The name entered should match the one mentioned in the PAN. The address mentioned here will be verified with the PAN database. Acronyms, short forms, and single alphabets are not allowed.
It is important to declare your nationality. In the case of foreign nationals who serve as company directors, nationality, as declared in the passport, should be selected.
Declaration of age
A person must enter his date of birth in the DD/MM/YYYY format. It is important that a person is a minimum of 18 years of age while filling this application.
While filing the form it is mandatory to enter your permanent residential address. Make sure that these details match the proof of permanent address that is to be attached. A foreign pin code can only be entered only if the state selected is NA. In case the present residential address is not the same as your permanent residential address, it is mandatory to enter your present residential address.
Verification of PAN
It is mandatory to declare your Permanent Account Number (PAN). After entering your PAN details click on the ‘Verify income-tax PAN’ button. The system will then verify your details based on the PAN card number.
Please note: The PAN mentioned in the form and the PAN mentioned in the DSC must be the same for successful validation. If the foreign nationals do not have a PAN, the name mentioned in the form must be the same as the name mentioned in the DSC for successful validation.
Updating Contact Details and OTP verifications
It is important to enter your personal mobile number, which will be verified by an OTP. Country codes other than +91/91/0 will be allowed only if the individual is not a resident of India. Likewise, you need to enter your personal email ID, which will also be verified by an OTP. After submitting these details, click on the ‘Generate OTP’ button. Separate OTPs will be sent to your mobile number and email ID.
Note: An OTP will be successfully sent to the mobile number and email ID against one form for a maximum of 10 times per day and twice in a span of 30 minutes.
Process after form submission
Upon the successful submission of the eForm DIR-3 KYC, an SRN will be generated for the user. This SRN will be used for future correspondence with the MCA.
An email with the approval for the receipt of the form will be sent to the personal email ID of the applicant.
As per the latest notification from MCA all the DIN, allotted before 31st March 2020 has to submit DIR-3 KYC with ROC on or before 30th September 2020.
The penalty of Rs. 5000/- will be applicable if you miss to file the DIR-3 KYC before the due date.
Please be aware that the Companies Amendment Rules, 2019 have been notified w.e.f 25th July 2019.
As per the said notification:
i) eForm DIR-3 KYC is to be filed by an individual who holds DIN and is filing his KYC details for the first time or by the DIN holder who has already filed his KYC once in eform DIR-3 KYC but wants to update his details.
ii) Web service DIR-3-KYC-WEB is to be used by the DIN holder who has submitted DIR-3 KYC eform in the previous financial year and no update is required in his details.