Provident Fund Registration
Employees Provident Fund Organization [EPFO] is one of the World’s largest Social Security Organizations in terms of clientele and the volume of financial transactions undertaken. Basically, EPF is normally like a benefit to an employee during the retirement provided by the organization.
Employees Provident Fund is a means to help employees get a financial cushion when they grow old. Contribution to the fund is also a tax saving option for people working in government department, public or private sector. During the working life both employer and the employee contribute to the fund on monthly basis which can be used later on retirement. It is mandatory for all entities to get registered with Provident Fund Department within a month as the employees count reaches 20. Any delay may result in a penalty.
Having 20 or more employees in your firm or you wish to Voluntary Registration ? Apply for PF registration with TAXAJ
It usually takes 3 to 5 working days.
- Drafting documents
- Filing of forms with Authorities
- Issue of PF allotment letter
- Documented Follow-up
- Business hours -CA support
- Any business entity employing 20 or more employees
- Any business voluntarily wishes to comply with EPF & provide the benefits to employees
- Purchase of plan
- Upload documents on Vault
- Drafting of documents
- Submission of documents and application with Department
- Receipt of Registration letter
Name, Contact Number and Email Id of Stakeholder.
Self Attested PAN, Aadhar & Passport size photo of Stakeholder.
Specimen Signatures of Stakeholder.
Latest Electricity Bill/Landline Bill of Registered Office.
NOC from owner of registered office. (If Owned)
Rent Agreement from Landlord. (If Rented/Leased)
PAN, TAN, COI of the Business Entity
Authority Letter in the name of a Authorised Person for EPF
Employees List along with their KYC for whom EPF is to be complied thereupon.
Cancelled Cheque in business name
This scheme provides an accumulation of funds that can be used by members after their retirement or can be used by their families in case they pass away.
This pension is provided on a monthly basis after the member retires, faces a disability, or the pension will be given to the widow or children in case the member passes away.
In case an employee, member of EPFO dies during employment. Benefits of up to 30 times the salary of the employee up to a maximum of Rs.6 lakh will be provided.
Services offered by EPFO:
1. Universal Account Number
A Universal Account Number (UAN) is given to every employee who is contributing towards EPF. Various Member IDs that have been allotted to employees from various organisations come under the UAN. Each employee will be allotted only one UAN throughout his/her employment life. The EPFO allots the distinctive 12-digit UAN to employees. A monthly SMS regarding the contribution of the EPF amount, transferring of EPF amount from the previous Member ID to the current one, checking and downloading EPF Passbook, withdrawal of EPF online, and updating KYC details online are some of the services that are provided by the UAN.
However, employees must activate their UAN in order to avail the services online. Once the UAN is activated, employees can use their UAN and password to login on the EPFO portal and avail these services.
2. Helpdesk for Inoperative Accounts
In February 2015, the EPFO set up the Inoperative Accounts Online Helpdesk to help employees track dormant and old inoperative accounts that do not accumulate any interest. Employees can track these accounts, and either withdraw the funds or transfer them to the current Member ID. Basic details must be provided by the employees about their previous employment to track inoperative accounts. Employees must activate UAN by employee provident provident fund UAN activation system regularly.
3. Online withdrawal of EPF
The EPF withdrawal amount can be easily done through online EPF Login with the help of the UAN. Employees who have been unemployed for more than 2 months are eligible to withdraw their EPF amount. However, the Aadhaar and bank details of the employee must be linked with the UAN. For updating all these employees must do UAN Login on UAN member portal.
4. International workers can generate a Certificate of Coverage
EPF members that are working in countries who have Social Security Agreements with India can generate a Certificate of Coverage (CoC) with the help of an online centralised software that the EPFO has launched.
5. Monthly returns for exempted establishments
With the help of the IT tool that the EPFO has launched, exempted establishments can file their monthly returns online without any trouble.
6. UMANG App
The EPFO has launched the Unified Mobile Application for New-age Governance (UMANG) for EPF members. Employees can use their UAN and password to avail the services of the UMANG app. Various services such as viewing of EPF passbook, updating profile details, etc. are available on the UMANG app.
7. Online transfer of EPF
EPF Transfer amount from the employee’s previous Member ID to the current one can be done online with the help of the UAN. The process is hassle-free, paperless, and simple. You can check your provident fund balance online. PF balance check has been made so easy with UAN number that you can check pf balance in online on your mobile phone.
8. Establishments can register online
The Online Registration of Establishments (OLRE) can be completed on the EPFO portal. Employees are also benefitting due to the online presence of the PF code allotment letter.
9. Online payments of PF
It is compulsory for all organisations to make the PF payments online. Currently, Kotak Mahindra Bank, Axis Bank, ICICI Bank, HDFC Bank, Bank of Baroda, Union Bank of India, Allahabad Bank, Indian Bank, Punjab National Bank (PNB), and State Bank of India (SBI) are the 10 banks that have agreements with the EPFO for the collection of dues.
10. Missed call and SMS service
Members who have activated their UAN can access their PF balance, previous contribution, the status of KYC, etc., by sending an SMS (Format: EPFOHO UAN) to 88028-12345 or by giving a missed call to +91-9990295506. Employers will also receive an SMS for non-payment of EPF.
11. How to check pf balance?
The EPFO members will be able to check the pf balance & status of their claims as well as view and download their EPF passbook with the help of the UAN.
In case of any issues regarding the settlement of pension, transfer of PF, withdrawal of PF, etc., members can raise a complaint online. Grievance redressals are a top priority for the EPFO, and they are dealt with swiftly. 80% of the complaints are solved within 7 days and 97% of them are solved within 15 days. Due to constant monitoring of the EPF grievances, complaints have come down from 20,000 to 2,000-3,000 in a day.
13. UAN Login
most of the employees never check their UAN online. they are always unaware of the fact that they can check the UAN status & amount of money deposited in their account via them or their employer. They even don't know what is their UAN Number and how to get them or know them.
- Who must register with Employees Provident Fund Department?
Any entity, be it a government office, public sector or private sector entity which has 20 or more employees needs to get registered with the PF Department. The application must be filed within one month of reaching the employee count of 20. Where the employer wishes to provide the provident fund benefit to his/her employees, he may voluntarily apply for registration.
- Do I need to be present in person during the EPF registration process?
You don't need to be present in person during any stage. The entire procedure will be carried out by our experts. You just need to upload the required documents on the ClearTax Encrypted Document vault and you will receive the registration on service fulfilment.
- How much time does the Employee Provident Fund Registration process takes?
Usually the entire process takes a week’s time. Depending on the work load with government department the process might take longer time. Make sure that you keep the required documents ready so that we can complete the entire process in least time.
- While calculating the limit of 20 employees will every employee and labour force be counted?
The limit of 20 includes all permanent, semi permanent and other contract employees like housekeeping, security or other contractual workers in the business.
- What is the contribution rate to the Provident fund & pension scheme?
- Registered employers need to deposit 12% of the basic salary of each eligible employee in provident fund account
- Eligible employee needs to contribute in total 12% of his basic salary being 3.67% to provident fund and 8.33% in Pension scheme.