Change in Registered Office Address of Company in India
Shifting your registered office — within the same city, across states, or to a new ROC jurisdiction? TAXAJ handles the complete company address change procedure end-to-end: board & special resolutions, MGT-14, INC-22, INC-23 and Regional Director approvals — filed accurately, on time.
Changing the registered office address of a company in India is far more than a physical move — it is a regulated corporate restructuring event governed by the Companies Act, 2013 that demands precise resolutions and timely filings with the Registrar of Companies (ROC). Whether you are shifting within the same city, relocating to a different ROC jurisdiction, or moving operations from one state to another, each route carries its own steps, approvals and statutory deadlines.
At TAXAJ, our Chartered Accountants, Company Secretaries and legal professionals simplify the entire company change of address process — from drafting board and shareholder resolutions to preparing and filing every required MCA form. We manage stakeholder notifications, ROC and Regional Director approvals, and all post-change compliance updates, so you can focus on running your business.
No matter where you are located in India, TAXAJ is your trusted partner for registered office address changes and every other corporate restructuring requirement.
Company Address Change Fees — by Type of Move
Your fee depends on how far the registered office is moving under the Companies Act. Pick the route that matches your situation — every plan is fully managed by our secretarial team.
Within Same City / Town / Village
Same State · New City (Same ROC)
Same State · New ROC Jurisdiction
One State to Another State
All prices are professional fees, exclusive of GST & Government/ROC challans, stamp duty and newspaper publication costs, which vary by state and authorised capital. Get an exact quote →
What is a Registered Office?
The official address where all statutory communications and legal notices are served, company records are maintained, and which appears on all official documents and signage. A company may have many branch offices but only one registered office declared with the ROC.
When Must You Notify ROC?
Any change in the registered office address must be reported to the Registrar of Companies within 15 days of the change using Form INC-22. Special resolutions must be filed via MGT-14 within 30 days to stay penalty-free.
Common Reasons to Shift
Lease expiry, rapid growth needing bigger premises, entering a new operational market, or a change of control after acquisition. Whatever the trigger, the filing route depends purely on where the new office is located.
Your Address Change in 4 Simple Steps
A transparent, done-for-you workflow — you share the details, we do the drafting, filing and follow-up.
Purchase & Share
Buy the plan and share your new registered address plus connected details through our secure form.
Drafting & Docs
We draft the board / special resolutions and collect the required documents from you — guided end-to-end.
MCA Filing
TAXAJ files MGT-14, INC-22 / INC-23 (and INC-28 for state changes) on your behalf with the ROC.
Approval & Update
On approval, we confirm your new address on MCA and guide the post-change compliance updates.
Procedure for Change of Registered Office Address
Under the Companies Act, 2013, the process falls into four categories based on the new location. Here is exactly what each involves.
Within the Same City, Town or Village
Simplest · Board approval only- Hold a Board Meeting and pass a board resolution approving the change of address.
- File Form INC-22 with the ROC within 15 days of passing the resolution.
- Attach the NOC from the owner (if rented/leased), the lease/rent agreement, and a recent utility bill (not older than two months).
Same State, Outside the City/Town (Same ROC)
Special resolution required- Hold a Board Meeting to approve the proposal and convene an Extraordinary General Meeting (EGM).
- Pass a Special Resolution at the EGM approving the change.
- File Form MGT-14 (special resolution) and Form INC-22 within 30 days, with NOC, lease agreement and latest utility bill.
Same State, Different ROC Jurisdiction
Regional Director approval- Hold a Board Meeting, convene an EGM and pass a Special Resolution.
- File Form MGT-14 within 30 days and Form INC-23 with the Regional Director seeking approval for the jurisdictional change.
- Publish a public notice in one English and one local-language newspaper, and serve individual notices to creditors, debenture holders and depositors.
- Once approved, file Form INC-22 within 60 days to record the transfer.
From One State to Another State
MOA alteration + CG approval- Board Meeting → EGM → Special Resolution to change the state and alter the Memorandum of Association (MOA).
- File Form MGT-14 within 30 days and Form INC-23 with the Regional Director for Central Government approval.
- Publish a public notice and notify all creditors, debenture holders and depositors, allowing 21 days to raise objections.
- On approval, file Form INC-22 (address change) and Form INC-28 with both the old and new ROC offices.
Documents Required for Company Address Change
- ✓Name, contact number & email ID of the Authorised Director
- ✓Director Identification Number (DIN), if already allotted
- ✓Self-attested PAN, Aadhaar & passport-size photo of the Authorised Director
- ✓Specimen signature of the Authorised Director
- ✓Latest utility / electricity bill of the new address (within 2 months)
- ✓Rent agreement in the company's name, if premises are rented or leased
- ✓NOC from the landlord / owner in the name of the company
🧾 Services Covered
Secretarial services for the change in registered address · Drafting of board & special resolutions · Filing of Form MGT-14 and INC-22 / INC-23 · Guidance on newspaper notice & RD approvals where applicable.
Who should buy: Any company wanting end-to-end assistance to shift its registered office — from resolution drafting to final ROC filing.
File for Address Change Now →What to Update After ROC Approval
Once the Registrar approves your new registered office, complete these follow-ups for a seamless, compliant transition.
Publish a general notice in a widely circulated newspaper informing members, clients and vendors.
Display the new address prominently and legibly outside all office premises.
Update letterheads, invoices, bill books, rubber stamps and company seals.
Notify all banks and submit ROC approval + proof of new address to update records.
Update address in Income Tax (PAN/TAN) and GST, Customs and other departments.
Reflect the new address on your website, email footers, social profiles and business directories.
Missing the 15-day INC-22 or 30-day MGT-14 deadline attracts additional MCA fees and penalties. Talk to a CA before it compounds →
Explore More TAXAJ Compliance Services
Frequently Asked Questions
What must be remembered while changing a company's registered office?
Is the process the same for shifting the registered office to another state?
- Special resolution approving the change.
- MOA and AOA of the company.
- General meeting copy with an explanatory statement.
- Minutes of the general meeting stating the reason.
- List of debtors, creditors and debenture holders.
- Board resolution or Power of Attorney.
- Proof of application fee payment.
What should be taken care of while arranging documents?
How long does a company address change take?
Which forms are filed for a registered office address change?
Ready to Change Your Registered Office Address?
CA · CS · Lawyer — one team for your entire address change and corporate compliance, anywhere in India. Free first consultation, no obligation.