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Invoicing for Business

As a business professional, you bring experience, skill, and knowledge to everything you do. Make sure you create clear, itemized invoices that include all the important details so your clients understand exactly what you are charging for, as well as the advantage of working with you.


You want them to retain your business services again, as well as refer you to their colleagues, so instill confidence and trust in the business services you provide by sending sophisticated, well-designed invoices.


You reliably deliver expert services – make sure your invoices reflect your skill and professionalism.

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How to use it?

The right time to send an invoice varies with the type of business you are in. Some business professionals wait to send an invoice at the end of a job or project.


As an independent business owner, you need to keep the revenue coming in; if you are invoicing for your work on a complicated project, or a job that will take several months, invoice for a percentage of the estimated cost up front, with the remainder being paid upon completion. If you have been retained for an extended period of time, discuss the option of invoicing monthly, or at certain significant milestones in the project.

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Handy invoicing tips for business professionals

Eliminate delays in payment by making sure your clients know what they are paying for. Incorporate these handy tips into all your invoices.

Include professional recommendations

Accept a variety of Payment methods

Add a Time Sheet

Keep a record of your work with numbered invoices

Include a few lines to describe any future business services you think would be helpful for your client. It lets them know you are thinking about their best interests and are providing them with your expert knowledge. If you write a business blog, include a link, as well as links to other articles you think would be of interest to them. This lets your clients know you understand their business.

Make it easy for your customers to do business with you by accepting as many payment options as you can, especially fast and convenient electronic methods such as e-Transfers, debit cards, and online payments.

If you charge an hourly rate for your business services, keep an up-to-date timesheet to accurately track your billable hours. Include your timesheet as an attachment to your invoice so your client can see the amount of work you need to be compensated for.

Numbered invoices help you keep track of how much money is coming in, and shows clients you have an organized system in place. You can also assign a job code if your business services for that client are going to be spread out over a long period of time and involve several invoices.