Change in Registered Office Address of Company in India
Changing the registered office address of a company in India is not just about moving to a new location — it is a regulated process governed by the Companies Act, 2013 that requires strict adherence to legal compliance and timely filings with the Registrar of Companies (ROC). Whether your business is shifting within the same city, relocating to a different ROC jurisdiction, or even moving operations from one state to another, the procedure involves specific steps, mandatory approvals, and submission of the right documentation within prescribed timelines.
At TAXAJ, we specialize in simplifying this process for businesses of all sizes, across every state and city in India. From drafting precise board and shareholder resolutions to preparing and filing the required MCA forms, our team of experienced Chartered Accountants, Company Secretaries, and legal professionals ensures a smooth, hassle-free transition of your registered office address. We take care of every stage — including stakeholder notifications, ROC approvals, and post-change compliance updates — so that you can focus on running and growing your business without worrying about legal complexities.
No matter where you are located in India, TAXAJ can be your trusted partner for registered office address changes and all other corporate compliance requirements.
Our Experts will help you in the process from start to end.
It Usually takes 2 to 4 working days.
- Secretarial services relating to change in company's registered address
- Filing of Form MGT-14 and INC - 22/23
- Includes change in registered office only within the same state
- Any company who wishes to change their company's registered office address
- Companies needing end-to-end assistance in drafting board resolutions, special resolutions and finally filing prescribed forms for address change
- Purchase of Plan
- Provide new registered address and connected details
- Get secretarial assistance for address change matters and gather required documents to be given to TAXAJ
- TAXAJ files MGT-14 and INC - 22/23 on your behalf
Name, Contact Number and Email Id of Authorised Director.
Directors Identification Number, if already.
Self Attested PAN, Aadhar & Passport size photo of Authorised Director
Specimen Signatures of Authorised Director
Latest Utility/Electricity Bill of the new Address.
Rent Agreement in the name of Company, if rented or leased.
NOC from landlord in the name of Company, if owned.
Change in Registered Office Address from One State to Another
Change in Registered Office Address of Company within same State
What is a Registered Office?
A registered office is the official address of a company where:
All statutory communications and legal notices are sent.
Important company records are maintained.
It is displayed on all official documents, websites, and signage.
A company can have multiple other offices (branch, corporate, or regional), but only one registered office needs to be declared with the ROC.
When Must You Notify ROC?
Any change in the registered office address must be reported to the Registrar of Companies within 15 days of the change using Form INC-22.
Common Reasons for Changing Registered Office Address
Common Reasons for Changing Registered Office Address
Companies may need to change their registered office address for various reasons, such as:
The lease of the current premises is ending, and a new office space is being taken on rent.
The company is growing rapidly, and the existing office space or infrastructure is no longer sufficient.
Management wants to enter new markets to boost business growth and needs to set up the registered office in a new operational area.
The company has been acquired by another business, requiring a change in the registered office location.
The process for changing a registered office address depends on its new location. Under the Companies Act, 2013, there are four main categories of address change:
Within the same city, town, or village.
Within the same state but outside the existing city/town, under the same ROC.
Within the same state but moving from one ROC jurisdiction to another.
From one state to another state.
Procedure for the Change in Registered Office Address
Procedure for the Change in Registered Office Address
1. Change of Registered Office Within the Same City, Town, or Village
When a company shifts its registered office within the same local limits (same city, town, or village), the process is straightforward:
Hold a Board Meeting and pass a board resolution approving the change of address.
File Form INC-22 with the Registrar of Companies (ROC) within 15 days of passing the resolution.
Attach the following documents with Form INC-22:
No Objection Certificate (NOC) from the property owner, if the premises are rented or leased.
Copy of the lease or rent agreement (if applicable).
Recent utility bill (electricity, water, telephone, etc.) showing the new address and not older than two months.
This is the simplest form of address change, as it only requires board approval and ROC intimation — no shareholder approval is necessary.
2. Change Within the Same State but Outside the Existing City/Town (Same ROC Jurisdiction)
If the registered office is moved to a different city or town but still within the same ROC jurisdiction, additional steps are required:
Hold a Board Meeting to approve the proposal and to convene an Extraordinary General Meeting (EGM) of shareholders.
At the EGM, pass a Special Resolution approving the change of address.
File the following forms with ROC within 30 days:
Form MGT-14 – Filing of the Special Resolution.
Form INC-22 – Notifying the change in registered office.
Attach necessary documents (same as in the first category – NOC, lease/rent agreement, latest utility bill).
This process involves shareholder approval because the move is outside the local limits of the original city/town but still under the same ROC.
3. Change Within the Same State but to Another ROC Jurisdiction
Hold a Board Meeting to approve the move and convene an EGM.
Pass a Special Resolution in the EGM.
File Form MGT-14 with ROC within 30 days of passing the Special Resolution.
File Form INC-23 with the Regional Director to seek approval for the jurisdictional change.
Public Notice Requirement:
Publish a notice of the proposed change in both an English newspaper and a local language newspaper.
Serve individual notices to creditors, debenture holders, and depositors.
If no objections are received, the Regional Director will issue approval.
File the approval with ROC using Form INC-22 within 60 days.
This step ensures that the ROC transfer is properly recorded, and all stakeholders are informed.
4. Change from One State to Another State
Moving the registered office from one state to another involves altering the Memorandum of Association (MOA), making it the most detailed process:
- Hold a Board Meeting to approve the change and call an EGM.
Pass a Special Resolution in the EGM for changing the state and altering the MOA.
File Form MGT-14 with ROC within 30 days of passing the Special Resolution.
File Form INC-23 with the Regional Director seeking Central Government approval.
Publish a public notice in one English newspaper and one local language newspaper of the district where the current registered office is located.
Notify all creditors, debenture holders, and depositors, giving them 21 days to raise objections.
Upon receiving approval, file:
Form INC-22 – For address change.
Form INC-28 – For submitting Central Government approval with both old and new ROC offices.
Process After ROC Approval for Change in Registered Office
Once the Registrar of Companies (ROC) has approved the change in your registered office address, there are several important follow-up steps to ensure that your new address is fully updated across all platforms and stakeholders:
Public Notification
Publish a general notice in at least one widely circulated newspaper to inform members, clients, vendors, and stakeholders about the new registered office address.
This helps maintain transparency and ensures that important communication reaches all concerned parties.
Update on Company Signage
Display the new registered office address prominently outside the company premises, in clear and legible letters.
Ensure the updated address appears at all office locations where the business operates.
Revise Stationery and Official Documents
Replace the old address with the new one on all business stationery, including letterheads, invoices, receipts, billbooks, and any other printed materials.
Update the address in company seals and rubber stamps, if used.
Inform Banks and Financial Institutions
Notify all banks where the company maintains accounts.
Submit supporting documents (ROC approval, updated MOA, proof of new address) to update the records.
Update with Government Authorities
Apply for address change in PAN and TAN records with the Income Tax Department.
Update the new address with GST authorities, Customs, Central Excise, and other relevant government departments.
Notify Utility Service Providers
Inform telephone, internet, electricity, and water service providers about the change so that bills and communication reach the correct location.
Update Digital and Legal Platforms
Reflect the new registered office address on the company’s official website, social media profiles, email footers, and any online business directories.
By completing these post-approval steps, you ensure a seamless transition, avoid disruptions in operations, and maintain compliance with all legal and regulatory requirements.
Conclusion
Changing the registered office address of a Private Limited Company in India is a structured legal process that varies depending on the nature of the move — whether it is within the same city, to a different city in the same state, between two ROC jurisdictions, or from one state to another. Each category has its own set of procedures, timelines, and documentation requirements as prescribed under the Companies Act, 2013.
Following the correct process is essential to avoid penalties, maintain compliance with the Registrar of Companies (ROC), and ensure uninterrupted business operations. From passing the right resolutions to filing MCA forms, publishing notices, and updating records across all departments, every step must be executed with precision.
At TAXAJ, we provide end-to-end assistance for registered office address changes anywhere in India. Our team of Chartered Accountants, Company Secretaries, and legal experts ensures that your transition is smooth, timely, and fully compliant with all statutory requirements.
If you are planning to change your company’s registered office address, connect with TAXAJ today for expert guidance and hassle-free execution.
Frequently Asked Questions:
Q. What are few points to be remembered while changing the registered office of a company?
All the new incorporating Companies shall have a clearly mentioned nameplate outside the main gate. A Board resolution is to be passed and made available to the registrar within 15 days in case of the change of office address.
Q. Is the process same of shifting Registered Office to Another State ?
Amendment of M.O.A. is required for Registered office change to another state. The company shall pass a special resolution to alter the M.O.A. and to be filed with the R.O.C. in the next 30 days. MGT-14 has to be filed in changing state. Approval needs to be obtained for C.G. in form I.N.C.- 23. The Following documents required are
- Special resolution mentioning and approving the change by Directors.
- M.O.A. and A.O.A. of the company.
- General Meeting copy along with proper Explanation letter.
- Minutes Copy of General meeting containing reason.
- Debtor, Creditor & debenture holder list.
- A copy of board resolution or Power of Attorney
- Document relating to the payment of application fee
Q. What are the things to be taken care while arranging documents ?
At the time of incorporation of a Company, it is important to declare the registered office & submit documents like Electricity bills and rent agreements. A few of the following is required:
- Bill of Electricity or similar viable documents.
- N.O.C. from Landlord.
- Rent Agreement.
If you are planning to move with a N.O.C. (No Objection Certificate), make sure you dully fill in the address properly at each of the documents prepared with the govt papers, i.e., Electricity Bill. Moreover, make sure that an office is a working place. It should not be an illegitimate address or an empty floor. Though there are certain restrictions for using a residential place as a business, you must confirm with the relevant department.
Suppose the Directors have not finalized the office or want to do the rent agreement in the name of the incorporating company, then they can do so by mentioning a temporary address. Once the company gets registered, the directors can apply for I.N.C. 22 within 15 days and do the needful within the period mentioned.
