Job Offer Rejection Letter | Payroll Templates

A job offer rejection letter is a letter written by a person, rejecting a job on offer to him. Thanks, but no thanks. You’ve got a better offer. How to tell the hiring team without stepping on toes? Use this guide for how to decline a job offer gracefully (with examples).

Don't think you'll ever have use for a job rejection letter? Think again. With the economy back on track, employers are more likely to make a job offer today than they were several years ago. But whether the compensation is too low, the location is inconvenient, or the job just isn’t the right fit for you, sometimes you just need to say, "No thanks." And while it may be tempting to turn down an offer verbally and leave it at that, it’s more professional to write a formal rejection letter to decline the job.

How to use Job Offer Rejection Letter?

We provide a format which can be used to draft a job offer rejection letter. This letter may be drafted on a plain paper and may include a brief, sophisticated content, humbly rejecting the job being offered. It has to be signed by the person rejecting the offer.

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Things to be kept in mind while rejecting an offer

Keep these four tips in mind as you write your job rejection letter:

  • Be prompt: As soon as you’ve made your decision, call the hiring manager and write your letter declining the offer. The company will need to offer the position to someone else, and you don’t want to hold up the process.
  • Be courteous: You may be turning down this position, but you might want to be considered for future opportunities. Savvy job seekers use every possible chance to network, so thank all the people you interviewed with and wish them and their company continued success.
  • Be diplomatic: If you’ve received another, more generous offer, avoid mentioning the details of the position you’re accepting. Let the hiring manager know that you were impressed by the company and carefully considered the offer, but you are accepting a position that better suits your career objectives.
  • Be concise: This is not the place to tout your credentials and career accomplishments. The company already realizes your value, so keep your letter short and sweet.

Turning Down a Job Offer Email Example

1.When It's not the right fit

It is possible that the company where you’ve been offered a position is not the right one for you. You may feel that the responsibilities you need to carry out in this role are not in tune with your career and personal goals. 

Use this sample to learn how to decline a job offer because it isn’t the right fit.

Dear [Name of the Interviewer]:

Thank you very much for considering me for the position of [Job Title] at [Company Name]. After careful consideration, I feel that the present position is not aligned with my current career path and personal goals. In light of this, I have decided to accept another position which I believe is more suitable for me at this point in time.  It was my pleasure to learn more about [Company] and the fantastic work that you are doing. I am grateful for your time, and I sincerely hope you find the right candidate for this position.

I look forward to hearing from you in the future. If there are any questions you have for me, please let me know. Let’s be in touch.

Best Wishes,

2. When the salary offered doesn’t match your expectations

Salary negotiations are a vital part of any interview process. Unfortunately, you may not be offered a salary as per your expectations. If you’ve negotiated multiple times but didn’t see a better offer coming your way, you should know how to gracefully turn down the job offer

Use this sample email if you want to know how to decline a job offer due to salary constraints.

Dear [Interviewer]:

Thank you so much for offering me the [Job Title] and for giving me a fantastic opportunity to work with you. I have given a lot of thought to the compensation package in the offer. After a detailed consideration, I feel that I must decline the offer. As I’d mentioned during our conversations, the salary offered is not commensurate with my experience.

It was a pleasure meeting you and learning about [Company] and the fantastic work you do.  I sincerely hope we get an opportunity to work together in the future. Let’s stay in touch.

Yours sincerely

3. The reputation of the company is not good

You may wonder how to politely decline a job offer when the reputation of the company, the work environment, or the culture is not favorable. It is best to keep the email straightforward without getting into too many reasons. Bottom line -- if there is something about the company that’s bothering you and you don’t want to accept the offer, it is best to write an email and let the employer know. 

Dear [Name of the Interviewer],

Thank you for offering me the position of [Job Title]. I am sincerely grateful for the opportunity. Unfortunately, I have decided to accept another offer with a different company since the role is more aligned with my current career goals.

I appreciate your time and wish you all the best. Let’s stay in touch.

Best Regards,

4. The job involves a long commute

In case there’s going to be a long commute to get to your office, or the journey through public transportation is terrible, you may be inclined to reject the offer. The inconvenience of getting to work could offset any satisfaction you might derive from the job. 

That’s why you should learn how to decline an offer in such circumstances. 

Dear [Name of the Interviewer]:

Thank you so much for offering me the [Job Title]. After giving this a lot of thought, I have decided to decline the opportunity. The commute seems too arduous, and I won’t be able to perform to my best since long commutes can negatively impact productivity, health, and happiness.

It was a pleasure meeting you. I wish you all the best and hope to stay in touch. 

Yours sincerely,

5.There's inadequate flexibility for current needs 

It is possible that due to personal reasons, you’re looking for flexibility in your current role. You may want to work from home a few days of the week, or work a fixed number of hours on certain days. Changing your lifestyle for your job may not be an option available to you. It is best to know how to politely decline a job offer while stating the reason for not taking the job. This may even increase the chances of the employer coming back with a better offer. 

Dear [Name of the Interviewer]:

Thank you so much for offering me the [Job Title]. Unfortunately, I need more flexibility in terms of working hours due to some personal reasons. I may not be able to work from the office on all days and would prefer working from home. Thus, I have no option but to decline the offer. 

I  hope we get an opportunity to work together in the future. Let’s stay in touch.

Yours sincerely

6. Declining an offer after accepting It 

Life is unpredictable. You may need to decline an offer after accepting it. So here’s an email template for how to reject a job offer after you have accepted it.

Dear [Name of the Interviewer],

Thanks so much for offering me the position of [Job Title]. I am truly delighted, and thank you sincerely for giving me an opportunity.

Unfortunately, after significant deliberation, I have decided to decline this opportunity. I am extremely sorry for any inconvenience this may have caused you. I hope we get a chance to work together in the future.

Let’s stay in touch. 

Kind Regards,