Company Secretarial and ROC Compliance in Kolkata
Annual ROC filing, board and AGM minutes, statutory registers and every event-based MCA form for companies in Kolkata and the rest of West Bengal. Since February 2026 the state has two Registrars, and most companies outside the city proper now file with Kolkata-II.
Who handles your company in Kolkata
| Kolkata | |
|---|---|
| Registrar | RoC Kolkata-I (Kolkata district) or RoC Kolkata-II (every other district of West Bengal) |
| Regional Director | Eastern Region, Kolkata |
| GST state code | 19 |
| Professional tax | ₹2,500 a year for the company and for each director; applied for through SPICe+ |
Kolkata-I or Kolkata-II: which Registrar is yours
| Registered office in | Registrar |
|---|---|
| Park Street, BBD Bagh, Camac Street, Ballygunge, Alipore, Behala and the rest of Kolkata district | RoC Kolkata-I |
| Salt Lake, Sector V, New Town, Rajarhat, Howrah, Dum Dum, Durgapur, Siliguri and every other district | RoC Kolkata-II |
- A move from Park Street to Salt Lake now crosses Registrars, so it needs the Regional Director's confirmation in Form INC-23 before INC-22. Plan for a few weeks.
- Professional tax is part of compliance here. The company and each director pay ₹2,500 a year by 31 July, and the new salary slabs apply from October 2026; see our West Bengal PT guide.
Find your district on our Kolkata-I or Kolkata-II guide, or see company registration and compliance in West Bengal.
What we handle
Annual ROC filing
AOC-4 and MGT-7 or MGT-7A, the board report and the auditor's ADT-1, filed before the due dates.
Annual filing →Board and general meetings
Notices, agendas, minutes, resolutions and the MGT-14 filings that follow them.
Read more →Statutory registers
Members, directors and KMP, charges and contracts with related parties, kept current.
Read more →Director changes and KYC
Appointments, resignations, DIR-12 and DIR-3 KYC, now due every three years.
Read more →Share capital
Allotments (PAS-3), transfers, increases in authorised capital and demat of shares.
Read more →Registered office and charges
INC-22 address changes, INC-23 shifts between Registrars and CHG-1 charge filings.
Read more →Fees for single filings
| Filing | Our fee (excl. GST) |
|---|---|
| AOC-4, financial statements | ₹2,999 |
| MGT-7 or MGT-7A, annual return | ₹2,499 |
| Board report drafting | ₹2,499 |
| Board meeting minutes and MGT-14 | ₹2,999 |
| ADT-1, auditor appointment | ₹1,499 |
| INC-20A, commencement of business | ₹1,999 |
| DIR-3 KYC | ₹499 per director |
| LLP: Form 8 / Form 11 | ₹2,499 / ₹1,999 |
MCA government fees are extra and passed on at cost. A full-year retainer that covers meetings, registers and event filings is quoted on your company's size; get your exact quote.
How it works
- Health check. We pull your company's master data and filing history from the MCA portal and list anything overdue.
- Fixed quote. One price for the year, or per filing, before any work starts.
- Calendar set. Every due date goes on our compliance calendar, with reminders to you a month ahead.
- We draft, you sign. Minutes, resolutions and forms come to you for digital signature; we file and send the challans.
The yearly calendar
| When | Private limited company |
|---|---|
| Within 30 days of incorporation | First board meeting; first auditor appointed |
| Within 180 days | INC-20A, declaration of commencement of business |
| Every quarter | At least one board meeting, with no more than 120 days between two |
| 30 June | DPT-3, return of deposits and outstanding loans |
| By 30 September | AGM (the first within nine months of the first year-end) |
| 30 days after the AGM | AOC-4 |
| 60 days after the AGM | MGT-7 or MGT-7A |
| Every three years | DIR-3 KYC for each director; the next routine filing is due by 30 June 2028 |
See every due date on our ROC filing calendar.
Frequently asked questions
Which RoC handles a Salt Lake or New Town company?
RoC Kolkata-II. Salt Lake, Sector V, New Town and Rajarhat are in North 24 Parganas, and Kolkata-II covers every West Bengal district except Kolkata.
Do I need RD approval to move from Park Street to Salt Lake?
Yes. Park Street is under Kolkata-I and Salt Lake under Kolkata-II, so the move needs the Regional Director's confirmation in Form INC-23 before the new address is filed.
How much professional tax does a Kolkata company pay?
A flat ₹2,500 a year for the company and ₹2,500 for each director, plus the tax deducted from employees earning more than ₹20,000 a month.
What does company secretarial compliance cover?
Holding and minuting board and general meetings, keeping the statutory registers, filing the annual AOC-4 and MGT-7 or MGT-7A, and filing event-based forms such as director changes, share allotments, registered office changes and charges, all under the Companies Act, 2013.
What is the penalty for filing AOC-4 or MGT-7 late?
An additional fee of ₹100 a day for each form, with no upper cap, and directors of a company that misses its annual filings for three years can be disqualified.
Other TAXAJ offices
Hand your ROC compliance to us
Tell us your company name and we will send a fixed quote and a list of anything overdue.
Reviewed by CA Abhilesh Jha · Last updated 16 October 2026. Rules change often; we confirm the position that applies to you before we file.