Change of Company Address Letter to Bank: Format and Sample Letters
When your company or your registered address changes, one of the first places you must update is your bank. An outdated address means undelivered cheque books and cards, and mismatched KYC records. This guide explains why the update matters, how to write the request letter, and gives you two ready-to-use sample letters to the bank.
Why updating your address with the bank matters
Keeping your address current with the bank is important for several practical reasons. Replacement or newly issued debit/credit cards are sent by post, so a wrong address means they are returned undelivered. Cheque books requested through internet banking are also mailed to the address on record. And your bank statement is widely accepted as valid address proof for Aadhaar updates, voter ID changes and new utility connections — so it needs to show the correct address.
How to write the request letter
Keep the letter simple and formal, address it to the branch manager, and include the date and a clear subject line. State your account number and the new address, sign the letter, and mention your registered mobile number. Attach a copy of a valid address proof and carry the originals to the branch. If your mobile number or email has also changed, request those updates in the same letter.
Acceptable address proofs
Banks generally accept any one of: Aadhaar card, voter ID, passport, driving licence, property or municipal tax receipt, or a recent electricity, gas or telephone bill. Make sure the name on the proof matches your bank records.
Sample letter 1 — Change of communication address, mobile and email
To,
The Branch Manager
[Bank Name]
[Branch Name], [City]
Date: [DD/MM/YYYY]
Subject: Request to change address and contact details in bank account
Dear Sir/Madam,
I hold a current account with your [Branch Name] branch. I request you to update the communication address, mobile number and email ID recorded for my account.
Account holder: [Name]
Account number: 12345XXXXXX
New address: [Flat/House no., Street/Road], [Colony/Area/Landmark], [City], [State], [PIN code]
New mobile number: [+91-XXX-XXX-XXXX]
New email ID: [[email protected]]
I have attached a copy of my identity and address proof for your reference. Kindly update your records and confirm once done.
Thanking you,
Yours faithfully,
[Signature as per bank records]
[Full name]
Sample letter 2 — Change of company address on account records
To,
The Branch Manager
[Bank Name], [Branch Name]
Date: [DD/MM/YYYY]
Subject: Request to update company address in bank records
Dear Sir/Madam,
I am writing to inform you that our company address has changed, and we would like it updated in our bank records. The details are as follows:
Old company address: [old address]
New company address: [new address]
Bank account number: [account number]
I have enclosed the required documents (Bank Customer Request Form / address proof / KYC document) with this letter. Please process the change of address in your records at the earliest.
Thanking you,
Yours faithfully,
[Name]
[Signature]
Enclosed: [Application form / CRF / Address proof / KYC]
A few things to keep in mind
Some banks allow only the communication address to be changed online, and require a form or branch visit to change the permanent address. Many provide their own Customer Request Form instead of a free-format letter. If you do not use internet banking, get your passbook updated with the new address as well. Banks may ask for additional stamped and signed documents depending on the account type, so it is best to confirm with your branch.
Need expert help?
TAXAJ’s Chartered Accountants, Company Secretaries and legal team handle this end-to-end for businesses and individuals across Delhi, Bengaluru, Goa and Bihar. Ask a question in our Community or get in touch with TAXAJ.
This guide is general information and is not a substitute for professional advice. Rules, rates and deadlines can change — verify the latest position on the relevant official portal or consult a professional before acting.
