{"id":777,"date":"2026-08-06T13:31:51","date_gmt":"2026-08-06T08:01:51","guid":{"rendered":"https:\/\/www.taxaj.com/learn\/?p=777"},"modified":"2026-08-14T11:10:53","modified_gmt":"2026-08-14T05:40:53","slug":"company-name-change-letter-format","status":"publish","type":"post","link":"https:\/\/www.taxaj.com/learn\/company-name-change-letter-format\/","title":{"rendered":"Company Name Change Letter Format \u2014 Bank, Clients & Vendors"},"content":{"rendered":"

Once your company’s new name is approved by the ROC and a fresh Certificate of Incorporation is issued, you must intimate the change<\/strong> to your bank, clients, vendors and statutory registrations \u2014 the legal entity is the same (same CIN and PAN), only the name has changed. This guide gives you ready-to-use name-change intimation letters<\/strong> plus a quick recap of the MCA process that makes the change official.<\/p>\n

Board resolution first<\/h2>\n

Before sending any intimation, keep a certified copy of the board\/shareholders’ resolution<\/strong> and the fresh Certificate of Incorporation<\/strong> handy \u2014 banks and government departments will ask for both. The name change itself is approved by a special resolution and filed with the MCA (see the process section below).<\/p>\n

Format 1 \u2014 Name change intimation letter to the bank<\/h2>\n
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To, The Branch Manager, [Bank Name], [Branch]<\/p>\n

Subject: Change of company name \u2014 Account No. [XXXXXXXX] (CIN: [____])<\/strong><\/p>\n

Dear Sir\/Madam,<\/p>\n

We wish to inform you that the name of our company has changed from [Old Name] Private Limited<\/strong> to [New Name] Private Limited<\/strong> with effect from [DD\/MM\/YYYY], pursuant to a special resolution and approval by the Registrar of Companies. The CIN, PAN and account details remain unchanged.<\/p>\n

Please update your records, the account title and our cheque books accordingly. We enclose the fresh Certificate of Incorporation, the board resolution and updated KYC. Kindly confirm the update.<\/p>\n

For [New Name] Private Limited
[Name], Director\/Authorised Signatory \u00b7 DIN\/PAN \u00b7 Date \u00b7 Place<\/p>\n<\/blockquote>\n

Format 2 \u2014 Name change intimation letter to clients & vendors<\/h2>\n
\n

Dear Valued Partner,<\/p>\n

Subject: Change in our company name<\/strong><\/p>\n

We are pleased to inform you that [Old Name] Private Limited<\/strong> has changed its name to [New Name] Private Limited<\/strong>, effective [DD\/MM\/YYYY]. This is only a change of name \u2014 our CIN, GSTIN, PAN, bank details, team and obligations remain exactly the same, and existing contracts continue to be valid.<\/p>\n

Kindly update your records and address all future invoices, purchase orders and correspondence to the new name. We thank you for your continued association.<\/p>\n

Warm regards, For [New Name] Private Limited \u00b7 [Name], [Designation]<\/p>\n<\/blockquote>\n

How to change a company name with the MCA (quick recap)<\/h2>\n
    \n
  1. Board meeting<\/strong> to approve the proposed name and authorise a name-availability application (RUN) on the MCA portal.<\/li>\n
  2. Name reservation<\/strong> approval from the Central Registration Centre.<\/li>\n
  3. Extraordinary General Meeting<\/strong> \u2014 pass a special resolution<\/strong> approving the name change and consequential alteration of the MOA & AOA.<\/li>\n
  4. File MGT-14<\/strong> (special resolution) within 30 days, then INC-24<\/strong> (application for approval of the change) with the ROC.<\/li>\n
  5. Fresh Certificate of Incorporation<\/strong> is issued with the new name \u2014 the change is now legally effective. The CIN does not change.<\/li>\n
  6. Update everywhere<\/strong> \u2014 bank, GST, PAN\/TAN records, licences, signage, letterheads, website and the intimation letters above.<\/li>\n<\/ol>\n

    TAXAJ handles the entire company name change<\/a> \u2014 from name search to the fresh COI and all post-change updates.<\/p>\n

    Frequently asked questions<\/h2>\n

    Does the CIN or PAN change when a company changes its name?<\/h3>\n

    No. Only the name changes. The CIN, PAN, GSTIN, bank accounts and legal identity remain the same, so existing contracts and registrations continue to be valid.<\/p>\n

    Do existing contracts stay valid after a name change?<\/h3>\n

    Yes. Since it is the same legal entity, existing agreements remain enforceable; you simply intimate the new name to counterparties.<\/p>\n

    Which MCA forms are required to change a company name?<\/h3>\n

    A special resolution filed in MGT-14<\/strong>, followed by INC-24<\/strong> for approval; the ROC then issues a fresh Certificate of Incorporation.<\/p>\n

    \n

    Need to change your company name the right way?<\/strong> TAXAJ’s CS team manages the RUN application, special resolution, MGT-14\/INC-24 filings and the fresh COI. Start your company name change \u2192<\/strong><\/a><\/p>\n

    Related guides:<\/em> Change in MOA<\/a> \u00b7 Change in registered address<\/a> \u00b7 Bank account closure letter<\/a><\/p>\n