{"id":308,"date":"2026-07-18T22:13:10","date_gmt":"2026-07-18T16:43:10","guid":{"rendered":"https:\/\/www.taxaj.com/learn\/esic-ip-registration-for-new-employees-step-by-step-process-2026\/"},"modified":"2026-09-26T16:25:27","modified_gmt":"2026-09-26T10:55:27","slug":"esic-ip-registration-for-new-employees-step-by-step-process-2026","status":"publish","type":"post","link":"https:\/\/www.taxaj.com/learn\/esic-ip-registration-for-new-employees-step-by-step-process-2026\/","title":{"rendered":"ESIC IP Registration for New Employees: Step-by-Step Process (2026)"},"content":{"rendered":"

What the IP number actually is<\/h2>\n

The IP number, or insurance number, is the ten-digit identifier ESIC allots to an employee when the employer registers them as an Insured Person. It stays with that employee for life. If they change jobs, the new employer links the existing number rather than creating a second one — a duplicate IP number is one of the most common causes of rejected claims and blocked e-Pehchan cards.<\/p>\n

An employee cannot create their own IP number.<\/strong> The ESIC IP portal is for viewing entitlements, claims and the e-Pehchan card after registration; the registration itself is done by the employer from the employer portal. If a new joiner is searching for how to “sign up”, the answer is that their employer has to do it — within ten days of the date of joining.<\/p>\n

Every employer covered under the ESI Act must register each new eligible employee as an Insured Person (IP) on the ESIC portal within 10 days of joining. Registering the employee generates their ESIC insurance number and makes them and their family eligible for medical and cash benefits. This guide walks through the ESIC IP registration process for newly joined employees, step by step.<\/p>\n

What is the ESIC scheme?<\/h2>\n

The Employees’ State Insurance Corporation (ESIC) scheme, run by the Government of India, provides financial and medical protection to workers in case of sickness, maternity, employment injury, disablement or death due to employment. It is a contributory scheme funded by both employer and employee.<\/p>\n

Who needs to be registered<\/h2>\n

An establishment must register under ESI once it employs 10 or more persons (in most states). Employees drawing wages up to Rs. 21,000 per month<\/strong> (Rs. 25,000 for employees with disability) are covered and must be registered as Insured Persons. Benefits under the scheme include medical care, sickness benefit, maternity benefit, disablement benefit, dependants benefit, funeral expenses and unemployment allowance.<\/p>\n

Step-by-step: registering a new IP on the ESIC portal<\/h2>\n
    \n
  1. Open a browser and visit www.esic.in<\/strong><\/li>\n
  2. Click Login<\/strong> and enter your establishment (employer) user ID, password and the CAPTCHA<\/li>\n
  3. Close any pop-up windows that appear on the dashboard<\/li>\n
  4. Under the Employee<\/strong> section, click Register New IP<\/strong><\/li>\n
  5. Your employer code appears automatically<\/li>\n
  6. Indicate whether the employee already has prior ESI coverage<\/li>\n
  7. If yes<\/strong>, enter their existing insurance number and date of appointment and confirm<\/li>\n
  8. If no<\/strong>, proceed to fill the fresh registration form<\/li>\n
  9. Complete Employees’ Registration Form-1<\/strong>, filling all mandatory (asterisk-marked) fields using Aadhaar-verified details<\/li>\n
  10. Fill the Dispensary<\/strong> field carefully \u2014 this decides where the employee will avail medical treatment<\/li>\n
  11. Enter the nominee details, family member details and the employee’s bank account information<\/li>\n
  12. Tick the Declaration<\/strong> checkbox<\/li>\n
  13. Click Submit<\/strong> to register the IP<\/li>\n<\/ol>\n

    Uploading Aadhaar details in bulk<\/h2>\n
      \n
    1. Under the Employee<\/strong> column, click Bulk IP Aadhaar Upload<\/strong><\/li>\n
    2. Open the generated Excel template<\/li>\n
    3. Enter the insured person’s name and Aadhaar number<\/li>\n
    4. Save and upload the file to complete Aadhaar seeding<\/li>\n<\/ol>\n

      After registration<\/h2>\n

      Once submitted, the system issues the employee’s ESIC insurance number and a Temporary Identity Certificate. Ensure the employee’s contribution is deducted and deposited every month along with the employer’s share, and file the ESI contribution returns on time. Accurate dispensary and family details at registration ensure the employee can claim medical benefits without delay.<\/p>\n

      If the ESIC portal shows a revised IP registration notice<\/h2>\n

      ESIC changes the IP registration screens from time to time, and the employer portal carries a banner when it does, pointing to a user manual for the new flow. The underlying obligation does not change — the employer still registers the employee within ten days of joining, with the same particulars. What changes is the screen order and occasionally which fields are mandatory.<\/p>\n

      When you see that banner, open the user manual linked from the ESIC portal itself and work from it rather than from any third-party walkthrough, including this one. The official manual is the only version guaranteed to match the screens you are looking at on the day. Where the steps below differ from it, follow the manual.<\/p>\n

      Who is an Insured Person under ESIC?<\/h2>\n

      ESI applies to employees of covered establishments earning wages up to \u20b921,000 per month<\/strong> (\u20b925,000 for employees with disability). Once such an employee joins, the employer must register them under ESIC \u2014 the employee then becomes an Insured Person<\/strong> with a unique 10-digit IP number. Employers register their establishment and employees through the ESIC registration<\/a> process.<\/p>\n

      How to download the e-Pehchan card<\/h2>\n

      Log into the ESIC portal \u2192 under the employee\/IP section select e-Pehchan Card<\/strong> \u2192 view and print the card for the Insured Person and their eligible family members.<\/p>\n

      Benefits of being an Insured Person<\/h2>\n